Know How to Archive Emails in Outlook 2019 for Mac?
The 2019 version of Outlook for Mac frees up space by transferring emails from your inbox to an archive folder. Issues with receiving and sending emails can arise when the inbox reaches its maximum amount. In the following write-up, we’ve described how to archive emails in Outlook 2019 for Mac in a few simple steps.
You may speed up Outlook for Mac 2019 by moving mailbox items to an archive file. An overloaded Outlook folder can cause file corruption, ongoing hiccups, and in extreme cases, data loss. If you’re utilizing Mac Outlook and need more free space in you inbox, the perfect option is to archive your messages.
The new one-click archiving function in MS Outlook 2019 facilitates exporting emails and other data items to an archive file. With this smart option, users can easily transfer items from their inbox or another folder to an archive folder. The goal of archiving items is to clear out your inbox while maintaining accessibility of the items that have been archived.
But you can also use it to transfer your Mac Outlook data to another computer or make a backup of it. All of your messages, emails, and other items are kept in one location while the folder’s structure is maintained by the archive file.
Archive Emails in Outlook 2019 for Mac – Reasons & Causes
To Create Space– Outlook may become to occupy a significant amount of space on your hard drive over time. You can make some space available by exporting your data to an archive file and uploading it.
To Make Your Data Available to Others– Importing your Outlook data to an archive file is a great method to share it with another person. That way, they will be capable of accessing your files and emails without having to install Microsoft Outlook on their own operating system.
Making a Backup– Moving importing data to an archive file is the best approach to create a backup if you’re concerned about missing it. In this case, you would always have a copy of your data even if something were to happen to your PC.
Ease of Access to Data– Utilizing an archive file also provides the advantage of making data access simple. All you require is a software which can open the file format your data is transferred to. For instance, you may open a.pst file format with your data in MS Outlook if you imported it to that format.
To Prevent Data and File Corruption– Using an archive file has many benefits, one of which is that it protects your data and files against corruption. Your data is less likely to become corrupted when it’s stored in an archive file rather than on your hard drive.
To Maintain Outlook’s Functionality– It’s possible that Outlook is taking up too much space on your computer if you notice that it’s starting to operate more slowly. You may help your computer run faster and save up some space by converting your data to an archive file.
How to Archive Emails in Outlook 2019 for Mac in One Click?
With just one click, Mac Outlook 2019 makes archiving emails or messages simple. You can archive emails in any email account that is linked to Outlook for Mac 2019 in the upgraded edition of the program. Exchange (edition 2016 and later), Microsoft 365, Outlook.com, iCloud, Google, Yahoo, and Hotmail are among the accounts.
Follow the Procedures Below to Archive Messages-
- Select the messages in your folder you want to archive.
- Select Archive from the ribbon.
Important Note– You might need to adjust your toolbar if you are using the most recent Mac Outlook UI and can’t see the Archive tab.
- Messages are immediately transferred to the designated archive folder when you pick Archive.
- If you unintentionally move a message to the archive folder, go to the archive folder and transfer the message back to your Inbox.
Important Note– An archive folder for your accounts already exists in Windows for Microsoft 365, Exchange Online, Outlook.com and Exchange accounts. Whether you’ve previously used the feature or not is irrelevant. This will be in your list of Outlook folders. If you are utilizing Outlook 2016 or later, Outlook for Microsoft 365, or you don’t see the folder, check it by going to File > Office Account > Update Options > Update Now.
Are You Just Now Starting to Use Archive?
The following prompt will appear if you have not created an archive folder for your email account: There isn’t a “Microsoft” “Archive” folder.
If you see this prompt, pick one of the options below:
Select a different folder or continue creating the folder.
Continue: After you’ve selected “Continue,” the email account for which you want to make an “archive” folder will have a new folder appear in your folder list.
You must repeat this procedure for each of your email accounts in order to create an “archive folder” for them. Archive for Microsoft 365, iCloud, Google, Outlook.com, Yahoo, and Hotmail! accounts will be the name of the folder. All Mail is the name of Gmail’s archive folder.
How to Create or Make a Backup of OLM Files with Automated Software?
With manual solution, one can simply archive emails in Outlook 2019 for Mac by easily selecting the Archive ribbon. But, your archive emails will still be stored in an OLM file format that you can’t transfer or convert to Outlook for Windows. So, to export Outlook for Mac to PST without Outlook, you’ll require an automated or expert solution like CubexSoft OLM to PST Converter to convert the data into Windows Outlook. This outstanding third-party tool can effortlessly import OLM files to Outlook Windows in an accurate and efficient manner. It provides a fast conversion procedure while preserving the complete data’s highest quality and integrity.
Last Verdict
The new edition of Outlook for Mac 2019 makes it simple to create mail archives. With just one click, you can now transfer mailbox data and make archive folders for your Outlook-connected accounts from other email clients. This new function in Mac Outlook 2019 made things a lot simpler and fast. But, you’ll require the best software to import an OLM file into Outlook for Windows PST format in order to transfer them from the archive folder to Windows Outlook. CubexSoft OLM File Converter is a reliable and very efficient way that can effortlessly migrate OLM files into PST.
