Know Tips & Tricks for How to Archive Emails in Outlook Mac 2011 and 2016?
Do you wish to archive some of the emails in your Outlook for email client on Mac OS? Are you unsure about how to archive emails in Outlook Mac 2011 and 2016? Are you trying to find a fast, trustworthy, and error-free way to do this? If so, this blog post is just what you’ve been searching for!
Email archiving increases mailbox storage and decreases the size of Outlook data files. Also, a local backup is created, which gives users access to all mail and other mailbox items whenever they want to open or import it into Outlook for Mac. Therefore, we’ll walk over how to archive Outlook for Mac emails into the most commonly utilized and well-liked file-saving options in this segment.
Emails must be moved from the email account to a particular folder, such as INBOX, to another path on the system in order to be archived. Email archiving is normally done to get rid of old, useless mails that are no longer required but must be preserved for future usage, compliance, or organizational guidelines.
It’s a key step in protecting the emails and making space in the mailbox so that other incoming emails can come. Moreover, transferring useless mailbox data to a different folder will clear up clutter and enhance Microsoft Outlook email application performance.
So, we covered efficient ways to archive emails in Outlook Mac 2016 and 2011 in this article by utilizing third-party software professional solutions and Outlook for Mac archive steps.
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Why Should You Archive Emails in Mac Outlook?
- Reduces clutter by moving outdated emails out of your main inbox.
- Decreases mailbox size that speeds up MS Outlook.
- Keeps old mails safe without running the risk of being accidentally erased.
- Because they are kept in a different folder, archived mails are simpler to find when you need them.
- You can clear up space in your active mailbox by archiving old mails.
How to Archive Emails in Outlook Mac 2011 and 2016? – Multiple Quick and Simple Ways
Users can quickly transfer emails from mail folders like INBOX to an archive folder with the new one-click archiving option in Outlook for Mac 2016 and later editions. On the other hand, emails in Outlook for Mac 2011 must be manually archived into OLM file type.
Let’s examine the processes involved in archiving emails in Outlook for Mac 2011 and 2016.
Archive Emails in Mac Outlook 2011
Regardless of the email account that is set up in Outlook Mac, emails can be archived. All email service providers, including Microsoft 365, Hotmail, Outlook.com, Google, and MS Exchange 2016 or later, offer the archiving feature.
To archive emails in Outlook Mac 2011, follow these steps-
Launch Outlook 2011 Mac.
Press on the Outlook, choose Preferences.
Press the General button.
Deselect the “hide on My Computer folders” option.
The On My Computer screen will appear once you close the General Settings.
To select the New Folder option, right-click On My Computer and hit the Fn key.
Give the folder a name, like Archive. To manage archive folders more suitably, subfolders can also be made.
Open the email folder containing the messages you want to archive. Click Shift or the command key to pick the necessary mails.
The chosen emails can be dropped into a freshly generated archive folder.
This will move all of the old emails that aren’t needed to a new archive folder.
To archive further mails, follow the same steps. To free up extra storage space, you can remove the archived emails from the email account after they have been archived. But, you can use drag & drop to retrieve the archived emails that have been moved back to your email profile whenever necessary.
Archive Emails in Mac Outlook 2016
Opt the necessary emails to archive by opening Outlook 2016 Mac. To pick many mails at once, utilize the Shift or Command key.
After you’ve chosen every email, select the Archive option by clicking Home.
The chosen messages will be immediately transferred to the required archived location upon selecting the Archive option. If a message is accidentally archived, it can also be restored to an email account.
If the following message appears after archiving, hit on Choose Another Folder to pick the archived folder that has already existed, or press the Continue to let the Outlook email client make the archive folder.
The folder name would be All Mail if you were archiving Gmail messages. Archive will be the folder name for every email account.
Is Outlook Mac’s Archive Option Invisible?
Go to See more items (…) and select Customize Toolbar if you’ve trouble seeing the Archive option in Mac Outlook 2016 or later editions.
Drag the necessary item to the toolbar to add it to Archive after selecting it from the available options.
Hit on the “Done.”
Now, follow the guidelines to use the One-Click Archiving feature to archive emails in Outlook for Mac 2016 or later editions.
Email Archiving to OLM Format from Outlook for Mac Profile
To save the required emails in OLM file format, utilize the Export option. The technique works with both Outlook for Mac editions 2011 and 2016. Take the following steps:
Go to Tools after launching Outlook for Mac. Select Export.
Select the emails that need to be archived or exported as OLM files. Additionally, you can select a necessary folder to archive.
Hit “Continue.”
Click on the Save tab after selecting the necessary location to store the archived OLM file format.
Click “Finish.”
The OLM file format can now be opened in any Mac Outlook profile.
However, try CubexSoft OLM Converter for Mac & Windows OS Tool to import Outlook for Mac archived data saved in OLM to PST or other file formats. This amazing tool can easily read or view OLM files into over 15 different saving options including nota, calendars, emails, contacts, journals, and other mailbox data. Additionally, the tool provides a free trial pack which allows users to test out the complete functionality of the program without paying anything.
Conclusion
Archiving emails is a perfect method for mailbox management. It improves the Mac Outlook account’s functionality and storage capacity. Additionally, it keeps the mail folder secure and arranged without erasing it. Even the system’s mailbox data is easily accessible.
Also, it assists in ensuring that businesses and organizations fulfil in order to safeguard the company from needless lawsuits. Therefore, we covered a few techniques for archiving emails in Outlook for Mac 2016 and 2016 Mac in the above-mentioned write-up.
