Topmost Solution to Export Emails from Zimbra Web Client/Desktop Effectively
Summary : Nowdays, most of the communication is done via emails and this has given ample rise to the demand for emailing services. Zimbra is one of the most common groupware applications that facilitates Zimbra Collaboration Server, Web Client and Desktop services. At items, users need to access their emails on another email client or application, and therefore they need to backup and export emails from Zimbra Web Client, Desktop and Server.
When it comes to open-source platforms, the only name that users swear by is the Zimbra Collaboration Suite and Zimbra Email Server. Unfortunately, rising data corruption issues and low safety mechanisms have forced users to backup their Zimbra mailbox data into various standard file formats on local storage devices, as per their needs.
If you are also one of them and need to backup and export emails from Zimbra web client to other applications, then you are right platform. Here, we are going to explain the best method to download emails from Zimbra Server, without any change to their database structure.
Zimbra Web Client User Email Data Transfer Solution
Method I – Manually Save Email Backup from Zimbra Cloud (Free Solution)
Step 1 : Login to your Zimbra Cloud account using valid Zimbra account credentials
Step2 : Choose any folder that you want to backup, from the left pane folders list. Right click on the folder and then choose Export
Step 3 : Zimbra backup is downloaded on your PC successfully
Step 4 : Go the Downloads Folder and check the copied Zimbra backup in TGZ (zipped) format.
Step 5 : Extract the contents of TGZ file by right clicking on it and tapping Extract Here option
Step 6 : You can view the Zimbra Cloud folder extracted from zip file
Step 7 : Open this folder to view all Zimbra cloud emails being successfully downloaded on your PC. The files will be shown in EML format alongwith each file having separate Meta files
Pros and Cons of Manual Method
Although this method copies emails from Zimbra Server to local PC free of cost, but it can’t be recommended as the ideal solution for performing Zimbra web client user email data transfer to local PC. There are certain limitations associated with the manual method, such as, this method allows to save Zimbra emails to standard EML file format only and doesn’t allow users to backup Zimbra emails in another file format of their choice. Also, manual method is very laborious process and one may feel exhausted while taking backup of all Zimbra mail folders, one at a time. Users also need to have some technical expertise to follow the manual method, as doing it vaguely may result in complete loss of your crucial data.
Method 2 : Zimbra Web Client Email Migration with Professional Method
Download Zimbra Mail Server Backup Tool and get instant solution to export emails from Zimbra web client account in batch. There are many users who want to backup their Zimbra email server mailboxes to another email app on their local PC for quick access. Therefore, they need to save Zimbra files in such file format that is readable for these email apps.
Zimbra Cloud backup tool provides 15+ output options for users to save Zimbra cloud account data to any file format of their choice, i.e., PST, EML, MSG, MBOX, OLM, CSV, PDF, HTML, DOC, ZIP etc. Besides that, users can also get direct solution to move their Zimbra cloud server emails to another cloud applications like Office 365, Exchange Server, Gmail, Outlook.com, Amazon Workmail, IBM Verse etc.
You can even check the functionality of the tool using its free demo edition. It will work just like the licensed edition, but is limited to save only first 25 emails per Zimbra cloud mail folders to your preferred option. After getting satisfying results with the demo tool, you can purchase the licensed edition of Zimbra Cloud Mailbox Converter.
Now follow these steps for Zimbra web client email migration, as given below :
Step 1 : Open Zimbra Cloud Converter on your Windows PC and choose Zimbra Cloud Hosted Mailboxes option and click Next
Step 2 : Enter your Zimbra Cloud server login details and click Next
Note : You can also backup multiple Zimbra user accounts data at once using Use Batch Mode option. You just need to upload CSV containing login details of all Zimbra cloud accounts for creating their backup in single click.
Step 3 : Here you will get the list of Zimbra mail folders along with their checkboxes. Select the checkboxes for creating backup of selective mail folders
Step 4 : The tool displays a list of saving options to choose from, in the drop down menu
Step 5 : Choose the desired output option from the list. Choose required sub-options and click on Backup button.
Step 6 : The software will start the backup process and displays live progress status of the entire process
Step 7 : After successful conversion, a new message window opens with the “Process completed successfully” message.
Benefits of using Zimbra Hosted Cloud Mailbox Migration Tool
- Save Zimbra Cloud backup to 15+ output options
The tool allows to backup Zimbra cloud mailboxes to numerous output options, namely PST, PDF, MBOX, EML, OLM, CSV, MSG, ZIP, Thunderbird, Office 365, Exchange Server, IMAP Server, Gmail, Amazon Workmail etc. there are no instances of data loss as the tool manages to save each and every bit of Zimbra data to chosen option. - Easy interface
The software has a simple interface that makes it convenient to use for all users. The steps are very easy to follow and even non-technical users can effortlessly backup Zimbra cloud emails, without any technical support. - Preserves complete data integrity throughout the backup process
The software is designed in such a way that it maintains to preserve all the email elements precisely. All email Meta headers, formatting, hyperlinks, images, attachments etc. are accurately saved by the tool. - Maintains folder hierarchy precisely
Another important benefit of using this tool is its ability of saving the entire folder hierarchy of Zimbra mailboxes in exact manner. This will ensure easy accessing and better management of Zimbra files, when users view them in another email client or application. - Suitable for all Windows OS editions
You can run the software on all Windows OS editions including the latest Windows 11 edition. The tool will export emails from Zimbra web client with exact results and there will be no difference in the output files due to change in Windows OS edition. - Creates log report of the entire backup process
Once the entire process is done, the software will automatically open a TXT file showing the log report of entire backup process. You can save this file for further analysis of the complete data being backed up.
Method 3 : Backup Zimbra Desktop Data Manually (Free Solution)
- Open Zimbra Desktop and tap on Preferences option
- Click on Import/Export option
- Under Export option, select the folder for creating its backup
- Tap on Advance Settings and select the datatypes, i.e., mails, contacts, briefcase, calendars etc. for backup
- Now press Export button, select the desired location for saving backup and press Save button to start the backup process
- Finally, all the Zimbra files are saved in TGZ file format.
- Right click on the TGZ file to extract Zimbra emails in EML file
Problems with Manual Method
The only benefit that users get with manual method is that it is free. The method allows to save Zimbra emails in EML file only. If users need to save their Zimbra data in another method, then it is not possible with manual method.
Method 4 : Zimbra Desktop Backup Tool – Professional Solution
If you are looking for some safe solution to backup Zimbra Desktop user data without any data loss, then CubexSoft Zimbra Converter is for you. the tool provides simple steps to convert Zimbra TGZ files to local storage or cloud apps directly. But, before going to the steps, it is recommended to first download the free demo edition of the tool. You are allowed to converter Zimbra TGZ files to any option of your choice, but with the limitation of first 25 items per Zimbra folder. For unrestricted Zimbra TGZ data backup, you’ll need to purchase licensed edition of the software.
Step 1 : First install and launch the tool on your Windows PC. From the first screen that appears, select On-premise Zimbra Server Mailboxes option and click Next.
Step 2 : Now select Zimbra TGZ files using Add Files and Add Folders option
Step 3 : The entire folder list will appear on left side of the software. Check the preview of the selected folder appearing on its right pane.
Step 4 : Tap on Export button and choose the desired output option for saving Zimbra TGZ files.
Step 5 : Select required sub-options, filters and click on Convert button to start the Zimbra Desktop mailbox conversion process.
Step 6 : The software will now start converting Zimbra files to chosen output option and displays the message “Process completed successfully” after successful conversion.
Zimbra Mailbox Converter Features
Zimbra TGZ File Converter is here to resolve your Zimbra mailbox conversion requirements. The tool enables conversion of Zimbra Desktop files to numerous standard file formats, mail clients and cloud apps. The tool is displays a set of power-packed advance features, as discussed below :
- Supports dual options to convert single as well as multiple Zimbra folders, at once.
- Capable of converting Zimbra TGZ files to PST, PDF, EML, MSG, MBOX, HTML, OLM, Thunderbird, Windows Live Mail, Office 365, Exchange, Gmail, IMAP Server etc.
- Works independently and doesn’t need any other application for performing Zimbra conversion
- Works with all Windows and Zimbra Desktop versions
- Free demo of the tool is available for free evaluation purpose
- Provides option to backup selective Zimbra items to desired option
Conclusion
Through this article, we have tried to explain various methods to export emails from Zimbra Web Client and Desktop applications. You can opt any of the above-mentioned methods, as per your requirements and convenience. All the suggested methods are good enough to help you backup Zimbra data, but as said earlier, the choice is all yours. If your needs are satisfied with free manual methods, then stick to them. But if you are looking for some automated and advance solution, then definitely go with the professional methods. You can even download the free demo edition of the suggested expert tool and check its functionality, before paying for it. For any assistance, you can contact us anytime at support[@]cubexsoft.com
