How to Save an Outlook Email as a PDF on Mac? – Instantly

Ritu Roy | file conversion Forensics How to's mac os Outlook Software Technology | 5 minutes read | Modified on: 18-12-2024

Saving and Printing an Outlook email as a PDF on a Mac can be very useful for archiving, sharing, or printing important correspondence. PDFs are a universal format that preserves the layout, content, and formatting of your emails, making them ideal for preserving records. Fortunately, the process is simple and can be done using the built-in features of macOS. Here’s a step-by-step guide on how to save an Outlook email as a PDF on Mac.

PDF known as Portable Document Format, is a file extension established by Adobe in 1993. It was designed to present documents in a way that is independent of software, hardware, and operating systems, meaning it can be opened on any device or platform without altering the original layout, fonts, or images.

Some User’s Queries – Convert PST File to PDF on Mac

Read More – how to locate the PST file location

Use A Pro Solution – Batch Import PST File to PDF on MacBook

With the help of CubexSoft PST to PDF Converter for Mac, you can instantly save multiple emails from Outlook as PDF with all attachments. The program can convert Outlook PST files to 20+ other saving options with PDF such as MBOX, EML, MSG, EML, CSV, VCF, ICS, Office 365 (Microsoft 365), Thunderbird, Gmail, Exchange Server, and more. The software’s GUI is friendly and equipped with a platform that is manageable easily by technical and non-technical users.

Therefore, you will find various advanced functions in the program that help you to save Outlook emails as PDF on Mac according to their needs. And, if someone needs to analyze the process, then it can happen with the help of a free version facility.

Software’s Working Steps to Print Outlook PST File to PDF on MacBook

Install and open CubexSoft PST Converter for Mac on macOS.

Add required PST Files/Folders on the program by using the double options i.e. Add Files or Add Folder button. Then, click on the Next button.

The program will load Outlook data files on the software with checkboxes. The checkboxes help select or deselect the desired items to perform the selective conversion of Outlook PST files if required by anyone. Click Next.

Tab the Saving Options to choose PDF format from the drop-down list.

Now, set the sub-options as per your conversion requirements and start the process with the help of the Export button.

After that, the process will start and the software will show a Live Conversion screen that enables to track the ongoing export progress of the PST file.

After all steps are performed, the software will complete the process in a few seconds and then users will see a conversion completed pop-up message on their software window. Tap the Ok button and continue further by locating the destination where the converted files are stored. You can open the desired PDF document to verify the output. Moreover, you will see that the complete content in the Adobe PDF file in accurate, and the formatting properties will also show without any alteration.

Manual Approach to Move Outlook Email to PDF on Mac

In the below section, we have discussed the free manual technique to save an Outlook email as a PDF on Mac. So, follow the below-listed steps:

1. Open Outlook for Mac on your system.
2. Pick the emails you need to convert as PDF.
3. Now, go to File > Print to convert Outlook email to PDF on Mac.
4. Here, you will see a print dialogue on your screen.
5. Click on the PDF option from the dropdown menu in the printing panel.
6. Choose Save as PDF to save your email items to your Mac.
7. At last, select a destination to save your files and click on save.

This free method is useful for exporting a few Outlook data files to PDf, as it takes the one-by-one processing of emails. Also, this solution is not completely reliable and has a risk of data loss and corruption. Thus, it is good to opt for the professional solution, a perfect and more reliable tool to save an Outlook email as a PDF on Mac.

Wrapping Up!

I want to wrap up this conversation by pointing out that there are two distinct ways to convert Outlook emails to PDFs on a Mac. In contrast to a professional approach that ensures 100% desired output without any bother, the manual method is free and does not guarantee 100% effective results. On a Mac, you can export Outlook emails to PDF by carefully following these steps.

People Also Ask {FAQs}