Automated Solution to Solve How to Set Up Lotus Notes Email on Outlook
Migrating from one email platform to another can be a daunting task, but with the right guidance, it can become a seamless process. If you’re considering moving your Lotus Notes emails to Outlook, this article is here to help. Both Lotus Notes and Outlook are popular email clients, and transitioning between them requires careful planning and execution. In this article, we will provide you a solution to learn how to set up Lotus Notes email on Outlook with simple steps.
When using Lotus Notes, a user has the option to access data both online and offline. Its multiple ultimate features make Lotus Notes one of the popular email client apps for emailing process. However, the Lotus Notes database is limited in size. If the size of the mailbox exceeds its limit, then the user is unable to retrieve the data. Therefore, at times it becomes important to take a backup of Lotus Notes into another application such as PST.
A number of users can use the archive folder to backup data in IBM Notes. Saving data in another folder as an archive will be useful in managing the size of the mailbox. In addition, there are numerous ways to convert a Lotus Notes database into an Outlook PST file type. Before talking about the procedures, let’s first go over the benefits of backing up Lotus Notes data files into Outlook.
What are the Reasons for Switching Lotus Notes emails to Outlook?
Change of job is one of the biggest reasons for the backup of Lotus Notes data files into Outlook. E.g. a user was using IBM Notes in its earlier organization and after switching to a different company, he is now making use of Outlook and wanted to access some essential stored Lotus Notes email in the same. In such a case, a backup of Lotus Notes data file into Outlook is required.
Lotus Notes carries complicated operational steps whereas Outlook is user-friendly and provides an easily accessible environment that can be utilized by all professional and novice users.
Outlook is safe and trusted with maintaining the security of all stored data. On the other hand, data protection is not a guarantee with Lotus Notes.
Lotus Notes is quite an expensive email client to access and needs to be purchased separately. Outlook is a program that comes with an MS Office Suite package, in other words, no extra cost is needed to install and configure Outlook in the system.
How to Open Lotus Notes Data Files in Outlook Application?
There are several options for backing up Lotus Notes databases in Outlook:
Solution 1. Manual Method
Solution 2. Lotus Notes to Outlook Tool
#1. Manual Approach to Move Lotus Notes Data File to Outlook
There are two steps to manually implementing the process:
Note: Make sure to take a backup of the NSF file or to maintain a copy before beginning the manual process.
Step 1. Export Lotus Notes Data to CSV
Step 2. Importing Resultant CSV into Outlook
#1. Backup Lotus Notes Database into CSV
- Launch Lotus Notes Application on the system and go to File menu.
- Click Export option from the displayed list.
- After Export Wizard appears, click on Browse, set destination path to save file and choose Comma Separated Value option in Save as type. Simultaneously, provide desired name to file and hit Export.
- CSV Export dialogue box will display, choose the desired option and press OK.
- When the procedure completes, data will be stored in at specified CSV format.
#2. Moving Resultant CSV into Microsoft Outlook
- Install and Open Microsoft Outlook and navigate to File menu.
- Choose Import and Export option from the list given.
- After the Import and Export Wizard appears, choose the option to import data from another software or file.
- Select Comma Separated Values and click Next when the Import Wizard displays.
- Browse the location where the CSV file is stored and click Next.
- When a new box appears, choose the folder in which to import the CSV file into Microsoft Outlook, then click Next.
- Hit Finish.
- After this, the process will be completed and the CSV file successfully imported into the Outlook application.
A user can implement a manual method but a lot of drawbacks are associated with the process, some of which are discussed below:
- Need high technical knowledge.
- Not suitable for novice users.
- Data accuracy will be at risk.
- Lengthy and time-consuming process.
- One by one process.
Thus, many experts recommend to use a solution, that provides reliability and data safety. Therefore, developers launch direct and cost-effective NSF Converter Tools.
Solution 2. Best Solution to Set Up Lotus Notes Email on Outlook
To backup unlimited Lotus Notes data files into Outlook PST and other saving output formats such as PDF, MSG, EML, MBOX, Zimbra, Office 365, Exchange Server, Gmail, G Suite, and other services, use CubexSoft NSF to PST Converter. The application possesses an easy and comprehensible GUI so that all professional and novice users can use the software to backup Lotus Notes database in Outlook 2019 and earlier editions. Lotus Notes to PST Tool delivers several options that can be used for easy and advanced backup of Lotus Notes emails, contacts, calendars, journals, notes, tasks, etc. into MS Outlook email client. The software includes a PST Split option that allows to split large resultant PST file into multiple parts. Other remarkable features are batch Lotus Notes backup in a single process, filters, naming options, email address translation, and much more.
Download the freeware edition of the tool that allows you to understand and analyze the software working as well as features. The free demo of the application facilitates to backup first 20 files from each NSF folder to Outlook free of cost. Try the same thing with NSF to Office 365, Exchange, Gmail, and other services besides Outlook.
Wrapping Up
Migrating Lotus Notes emails to Outlook might seem like a daunting task, but with careful planning and step-by-step execution, it can be a smooth process. Remember to back up your data, export emails properly, and follow the outlined steps for importing into Outlook. By meticulously reviewing and organizing your migrated emails, you can seamlessly transition to a new email platform while retaining the integrity of your communication history. Should any issues arise, don’t hesitate to seek help from experts or online resources specific to your situation.
