Reading Outlook .msg File Format to PDF is Now Easier

Admin | Email Backup Email Conversion email migration Software Technology | 4 minutes read | Last updated on February 8th, 2023,

Can I get the solution for reading Outlook .msg file format to PDF document file format?

In this changing environment, we can see a lot of Outlook MSG users who want to save their MSG emails in a secured file format like PDF. But they found this process very much challenging and difficult. And, the main problem lies in deciding how to export and read Outlook MSG files into PDF format. Do you have the same issue as we have discussed in this para?

If yes, so don’t worry because here we will tell you about some of the easy tricks that help you for reading Outlook .msg file format to PDF document format. In this blog post, we will go to collect the various information related to the MSG to PDF conversion.

So, without wasting any time let’s go to start discussing the above-mentioned points one by one. Keep reading…

Benefits of Using PDF File Format

Well! There are so many reasons to export and save MSG emails to PDF with all attachments. But, the primary and important one is the benefits of PDF document format. For getting the benefits of PDF, read out the points that we have mentioned below:

• PDF is one of the topmost safe file formats because it cannot be modified or changed.
• If we talk about MSG file format, some data may be lost as per the critical situation. But, the PDF secured all the files.
• It is a portable document format that is easily accessible by users.
• It offers the facility of password protection which means you can secure PDF files with the help of adding passwords.

Methods to Read MSG Files to PDF Document Format

In this section, we will go to discuss the two main techniques to open MSG files to PDF format i.e. manual way and the professional way. Here we will explain both the techniques so that you can choose any of the ones to perform the conversion task. So, get ready and follow the techniques one by one we have described in the further section.

Manual Way

Follow the manual steps to convert MSG emails to PDF that is shown below:

1. Start Microsoft Outlook application
2. Now, choose the particular email that you want to save as a PDF
3. Then navigate to the option available on the File menu
4. Save that email in .html file format anywhere
5. Jump to the saved .html file and open it in MS Word
6. Click on the Save As from the File menu and choose the .pdf file format from the Save options to access it as a PDF as an open MS Word file.

So, you can receive Outlook PDF emails one at a time, but this process has some drawbacks. That is, you cannot save attachments. Besides this, you can only save one email at a time, wasting time in each process. Some data may be lost.

Professional Way

Follow the steps suggested by professionals to convert MSG files to PDF directly:

1. Download and open MSG Converter software
2. Add MSG emails that you need to save as PDF
3. Note: Use Select Files or Select Folders for adding the MSG data.
4. Click Next and choose MSG folders from the structure
5. Again, click Next and choose PDF as the saving output format
6. Now, enjoy all the advanced options of selecting a PDF
7. Apply filters and rules as per the need. And, click the Convert button
8. The conversion starts and gets the message when it is completed.

Try MSG to PDF Converter Free Version

Make use of the free download facility of professional utility that is available for testing purposes. The free trial version will support saving the first 25 MSG emails into PDF document format without any cost.

Why Choose Professional Tool over Manual Way?

In this section, we will be going to discuss how professional tool is beneficial as compared to manual solution. And, for this here we will discuss the pros of professional solution and cons of manual solution that makes you more clear about both solutions.

Pros of Professional Solution

• Easy to use and most trusted tool.
• Highly capable to export bulk emails at once.
• Save all email attachments in exact format.
• The facility of choosing MSG folders for conversion to PDF.
• Exactly maintains complete folder structure.
• Provides the different email filters and date filters.
• Applicable on all Mac OS and Windows OS platforms.
• Supports advanced options of PDF
• Offers the separate option of saving attachments
• Retains all email details even after the conversion process.
• Shows the live conversion process on the software screen.
• Facilitates view log option at the end of the process.

Cons of Manual Solution

• It includes lengthy and tricky working steps.
• Not suited for non-technical users.
• Needs 100% attention from consumers.
• Maximum chances of data loss.
• A single step missing can damage your MSG files.
• Only perfect for a few MSG emails, not for bulk.
• Time-taking solution.
• Takes a lot of energy from users.

Final Thoughts

In the complete blog material, we have discussed both the manual and professional techniques for reading Outlook .msg file format to PDF document file format. Now, it’s your turn to choose the appropriate technique for yourself. But before selecting any one solution please make sure that you have proper information about both techniques. All the best for your decision…