Simple Solution on How to Set Up an Auto Archive in Outlook for Mac?
Summary– If you are utilizing Mac Outlook and wish to set up an auto archive, don’t worry! This blog offers a detailed solution on how to simply and quickly set up an auto archive in Outlook for Mac app. You may quickly set up auto archiving by following the steps outlined in the write-up.
Outlook for Mac users can automatically move messages from a certain folder to an archive folder by using the Auto Archive feature. This saves old mails as a record while supporting their removal from the inbox. After a specific period of time, you can also choose to remove these email messages. Mac Outlook saves storage space by automatically archiving items, which drops the number of items that must be processed when a folder is opened. This function saves users time by doing away with the requirement for manual archiving.
Multiple Methods to Fix How to Set Up an Auto Archive in Outlook for Mac
#1- Configuring Auto Archive in Outlook for Mac 2016
- Run Outlook on Mac PC.
- Go to Tools and pick Rules…
- Hit on the Exchange that will show up in the window’s left column. To add a rule, press on the + symbol that appears at the bottom of the window.
- The “Rule Name” field will appear in the new window. One can type a description of the rule you’re making in this field. If you ever need to review, edit, or remove the rule in the future, this description will appear in the Outlook Rules window (which is shown in Step 2).
- Add more criteria to the rule. For example, select the following to transfer mail messages older than 180 days from the account to the server to the computer’s INBOX: Change the drop-down menu to Data Received in the “When a new message arrives” section. In the days-old field, enter 180 and tap Is Greater Than.
- To add the next rule condition and set it for your Liberty University email account, hit on the Add button that appears to the right of days old in Outlook if the system has several accounts set up.
- Tap on Select Message in the Do the Following section, and then take INBOX (On My Computer). (Take Note: It’s quite acceptable to use a different folder on the PC. Just make sure that “On My Computer” is written on the folder. The mail server saves folders that aren’t marked as such, though, and they will still count toward your limit).
- To get rid of an extra row for rule criterion that isn’t being used, press the – button on the right.
- After making sure the Enable box is checked, click the OK tab.
- To exit the Rules window and go back to your Outlook mail, hit the red button that appears in the top right corner.
- To choose the same, press the server INBOX.
- Press the Message button. Navigate to Rules. Choose the required rule to execute by choosing Apply. In the aforementioned example, 180 Automatic Archive is dependent on the number of old messages that a person is holding, which in turn determines how long the archive will take overall.
Archived email messages will show up in the On My Computer folder on the left.
#2- Configuring Auto Archive in Outlook for Mac 2011
- Make a new folder to save the emails that have been archived. Tap on New Folder after doing a right-click on “On My Computer”.
- Choose Rules from the Tools menu.
- In the rules pane on the left, pick Exchange that shows up under On My Computer. In order to add a new rule, hit + symbol. (Take Note- The rules are handled from top to bottom in the list. Use the provided arrows to change the order of the rules).
- Name the Auto Archive rule.
- Define the criterion as “Data Received” + “is greater than or equal to” + select the number of days when a new message comes.
- Enter “Move Message” + “Archived Mail (On My Computer)” as the action. (Take note- If a folder you wish to archive is not visible, you must tick the drop-down arrow next to “Move Message” and then select Folder. And then, search for the archive folder. The location “On My Computer” ought to show up under the folder name).
- Verify the Enabled tab is checked before clicking on OK.
- To apply the rule to the present mailbox, select Rules from the Message menu. Select the rule you need to process now.
Effortlessly Archiving Outlook for Mac Emails into Various Another File Formats
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Concluding Words
The blog post has covered the complete and instant solution to resolve “how to set up an auto archive in Outlook for Mac OS. Follow the simple tutorial carefully and carry out the required task. But, we’ve also included an expert third-party solution which will streamline your procedure and save the Outlook Mac archive files into the needed saving option. Also, one can try the program’s freeware edition to analyze the complete software working as well as performance. It’ll allow you to archive only the 25 .olm items/folder for free.
