Outlook Export – A Complete Online Help Guide

Follow this step-by-step guide for CubexSoft Outlook PST Converter for Mac and Windows

And Import/Export/Move Outlook PST Files to Various Technical File Formats and WebMail Accounts on Windows and Mac systems.

STEP 1

First, Download the Outlook Converter software on your Windows operating system.

Free Download Purchase Now

Download and Install the Outlook PST Converter Tool on your windows machine and launch it on your computer screen. When it is launched on your machine's screen, it will be shown as:

home screen
STEP 2

Now, select your PST files from the saving location by available two options – "Export Single File" to choose PST files one by one and "Export Multiple Files" to choose folder or sub-folder of all PST files.

home screen
STEP 3

There is also a Search option present on the Select PST File Screen of the tool. Hit on the same, Find PST Files window will display. Click on the Browse button to navigate to the folder where PST files are kept. After choosing the path, hit on Search to locate PST files. The option can be used to find out the required PST file which required to export.

select email source
STEP 4

Now the software will show the list of searched MBOX file as appeared below. Then, hit on Next to continue.

select email source
STEP 5

If you click on the desired folder, all its file list will show quickly on the right software pane. Just select the email, which you want to view and all its data will display in the Preview section. You can use Save Attachments option to save the attached file of the required email file.

select email source
STEP 6

Once you finished selection of PST files, Click on Export button. Here you have to select required output option to convert PST files into multiple file formats like Office 365, Outlook.com, Exchange Server, Gmail, G Suite, PDF, MSG, EML, EMLx, MBOX, DOC, RTF, HTML, MHT, etc.

select email source
STEP 7

To Export PST to PDF File Format:-

If you select PDF option as export type, then the tool will give Advance PDF Saving options, File Naming Options, and Advanced Filters. So you can choose as per your requirement.

In Advanced PDF Options:-

Saving PDF Options

  • Save All Emails in Single PDF

Saving Attachment Options

  • Embeded Attachments to PDF
  • Extract Attachments Separtely
  • Convert Attachments to PDF

In this step you have to choose Advance PDF Page Settings option:

Margin:- In this field, you will get 4 margins option i.e. Top margin, Left Margin, Bottom Margin and Right Margin.

Paper Orientation:- Here you will get option for page structure i.e. Landscape and Portrait. Here you can also choose page size such as A3, A4 and Letter for converted PDF files

Bates Number Format

  • Prefix:- With this option, you can add any number or digit at the starting of PDF name.
  • Suffix:- With this option, users can add any digit or number at the end of PDF name
  • Start Number:- This option is useful for customization of number stamp on PDF. For instance; if you choose "1" then the number stamp started with 1, 2, 3......n
  • Increment By:- Using this option, you can increase your number series with the number of your preference. For instance if you choose 2 in the Increment By option then the bates number start as 1, 3, 5....n, n+1
  • Position:- Using this option, users can choose any position to add number in PDF pages.

Stamp Current Date

  • Format:- The option is useful for adding data in PDF pages. You can choose any of the format to add dates in PDF pages such as MM/dd/yyyy, dd/MM/yyyy, yyyy/MM/dd, etc.
  • Position:- Using this option, you can choose desirable position for adding dates in PDF pages.
select email source

To Export PST to EML, MBOX, Thunderbird:-

For exporting PST files to MSG, MBOX, Thunderbird, select any of these output option in Select Saving Options. After selecting, choose any advance filter option and start the conversion process.

select email source

To Export PST to MSG, EML, EMLx, MHT, HTML, XPS, TXT, DOC, RTF:-

For converting PST files in MBOX, MSG, EML, EMLx, MHT, HTML, XPS, TXT, DOC, RTF format, select these option in Select Saving Options. While choosing these options, the software provides you file naming combination option. You can choose any naming combination to save PST files.

select email source
STEP 8

Go to Advance Filters that offers multiple option for specified conversion i.e.

  • Date Range: User can select date range filter to save EML files of particular date range.
  • Subject Filters: Users can filter the final saving by saving the emails that contains specfic words and phrases
  • TO, FROM Fields: Users can choose specific to and from addresses to save EML files.
  • Exclude Folders: Users can skip any folder for migration by provided this option.
select email source
STEP 9

As you click on Convert button the software will start the migration process of PST files. The export process will display every detail about the conversion such as the current file progress, item count, status, size etc.

select email source
STEP 10

Once the tool completed with the procedure, it will show an alert window showing successful completions of migration process. Click OK button to finsh the process.

select email source
STEP 11

After clicking on View Log, the software will successfully create .txt file including complete migration details of conversion process on your local system. So, you can view TXT Report in Note Pad.

select email source
STEP 1

First download CubexSoft PST Wizard for Mac Tool on your Mac System.

Free Download Purchase Now

First download CubexSoft PST Wizard for Mac Tool and Launch it on your Mac System. Once, it gets downloaded, the screenshot will be shown as:

home screen
STEP 2

Click on Add Files or Add Folder button to load PST Files/Folders.

home screen
STEP 3

The software will display the list of selected PST files, as shown below.

select email source
STEP 4

The application also gives option to remove PST files. Click on Remove button to remove selected files and if you want to remove all files, then click on Remove All button.

select email source
STEP 5

You can view the selected PST files alongwith their checkboxes. Click on the checkboxes to select PST files for conversion and click on Next button to proceed further

select email source
STEP 6

Click on Select Saving Option drop down list and choose desired saving option.

The software provides multiple saving formats to convert Mac PST Files

  • File Formats - PST, EML, EMLX, MSG, HTML, MHT, CSV, VCard, ICS, MBOX, PDF, DOC, TXT, OLM
  • Email Clients - Thunderbird
  • Email Servers - Gmail, Yahoo Mail
  • Cloud Based services - Office 365, Outlook.com, IMAP Servers

Choose the right format as per your needs as shown below-

select email source
STEP 7

The PST Converter for Mac also provides various sub options for individually selected output options.

For PDF Format

  • Save Attachment Options- In this option, the software provides multiple options to save Attachments in PDF
    1. Embed Attachments into PDF
    2. Extract Attachments to separate folder
  • File Naming Options - Multiple file naming options are available in this option, so you can choose as per need to save resultant file, then click on OK button.

Choose the appropriate filter option from the following options -

select email source

For EML, EMLx, MSG, HTML, MHT

  • File Naming Options - Choose required file naming options to save resultant files.
select email source
STEP 8

Select the saving location if you are exporting PST files to file formats. (By default, it is set as Desktop.)

And if you are exporting to cloud based services or any server, you just need to enter the login credentials to connect to the respective options.

Saving path Selection when converting to File Formats -

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Destination Login when saving backup in Cloud Based email services or any servers -

select email source

Destination Login when exporting PST files to IMAP Servers -

select email source
STEP 9

After you are done with all the selection, click on Export to start the process of Mac PST conversion. The process will display every detail about the conversion such as the files name, total count, converted items, status etc.

pst options
STEP 10

After completion you will get a message box displaying “Conversion completed”. Click on OK button to finish the process. As you click on OK button, the software will automatically open log report in Notepad. You can save it in TXT file for keeping complete conversion record.

ofice 365 options
STEP 11

The software also automatically opens the destination folder containing resultant files. -

ofice 365 options